HAYES CENTER PUBLIC SCHOOLS DISTRICT #079

REGULAR BOARD OF EDUCATION MEETING

JANUARY 14, 2013

7:00 P.M.

CALL TO ORDER: The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, January 14, 2013 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 7:00 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill, Connie Brott, Marian Richards, and Bob Rosno present.  Eric Hill was absent.  The Pledge of Allegiance was recited by those in attendance.

ELECTION OF OFFICERS-President Anderjaska opened the floor for nominations for President.

PRESIDENT - Rosno nominated Joe Anderjaska for President. Rosno moved nominations cease. Voting yes: Brott, B.Hill, Richards, Rosno. Voting no: none. Abstaining: Anderjaska. Absent: E.Hill. Anderjaska will be President.

VICE PRESIDENT – Rosno nominated Britt Hill for Vice President. Rosno moved nominations cease. Voting yes: Brott, Richards, Rosno, Anderjaska. Voting no: none. Abstaining: B. Hill. Absent: E. Hill. Britt Hill will be Vice President.

SECRETARY – Anderjaska nominated Marian Richards for Secretary. Rosno moved nominations cease. Voting yes: B. Hill, Rosno, Anderjaska, Brott. Voting no: none. Abstaining: Richards. Absent: E. Hill. Richards will be Secretary.

TREASURER-  Anderjaska nominated Bob Rosno for Treasurer. B. Hill moved nominations cease. Voting yes: Richards, Anderjaska, Brott, B. Hill. Voting no: none. Abstaining: Rosno. Absent: E. Hill. Rosno will be Treasurer.

RECOGNITION OF VISITORS: President Anderjaska thanked everyone for coming and reminded visitors to sign in if they wished to address the board.

RECOGNITION OF OPEN MEETINGS ACT POSTER -The Open Meetings Act Poster was in the room and recognized by President Anderjaska.

ADOPTION OF THE AGENDA: Rosno moved, seconded by B. Hill, to adopt the agenda. Voting yes Richards, Anderjaska, Brott,  B.Hill, Rosno. Voting no: None. Absent: E. Hill. Motion passed 5-0 with 1 absent.

AUDIENCE COMMUNICATIONS: Shelley Wilkinson addressed the board with concerns of declining student numbers in both Jr. High and High School and the possibility of combining with other schools for athletics.

Mark Clifford questioned the board on bus service to the Tail Hole area and requested that the bus pick up and drop off the kids at home.

Ms. Staci Mark did a presentation on the math program and how the students take what is learned in the classroom and apply it to projects that reinforce the lesson.

SERVICES REPORT: There has been a change to the meeting format with Mr. Cox, Mrs. Bishop and Mr. Bishop available during this time to answer any questions the board may have about bills, upkeep etc. in their different areas of expertise.

Mr. Bishop addressed issues with the black suburban. His recommendation would be to replace the vehicle with a new one. The Driver’s Ed vehicle is being used for now and will continue to be used as the board seeks bids for a replacement. He also addressed questions on the distance of the bus route.

Mr. Cox explained the procedure for the underground tank inspections and addressed the replacement of insulation in the eaves of the new building,  

TEACHER ASSOCIATION UPDATE-NONE

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: Reminder of the Board Workshop next week in North Platte.

SUPERINTENDENT’S REPORT- NONE

PRINCIPAL’S REPORT – Mrs. Pruter reported on the various activities this past month. The local Geography Bee was held on Dec.11^th. Abigail Soncksen placed first for junior high level and Britnee McKinney placed first at the elementary level. They will take the state qualifying exam this week. We were to participate in two virtual field trips on Dec. 13^th, but the first, a trip to the zoo to learn about polar bears was canceled due to bad weather at the zoo. The second, about winter animals, was not voice interactive, but rather streaming and that went well. Ms. Allen and the music students treated us to another festive Christmas Program on the 18^th. They did such a good job they conjured up a blizzard the next day. Even with the snow day, we were able to complete our semester tests and finish up the semester. On January 7^th we had the kick off for the “Pennies for Patients” program. This will run through the end of February. The Quiz Bowl team participated in a contest at Southwest Schools last week and came in 11^th. The History Bee will be held Jan. 15. Winners of the local bee will take a qualifying test to determine eligibility for the regional bee. Andrea Wach has been named an MNB “Student of the Month”. They will come to present her with a certificate later this week. Her picture will appear in the newspaper later. This will make her eligible to compete for one of two scholarships given by MNB next year. Three students – Alex Lawson, Mason Harouff, and Weston Richards made it to the FFA State Chorus. The speech meet at Wallace was canceled on Saturday and will not be rescheduled. We have been very busy with basketball games at both junior high and high school levels. We have two in-service dates coming up. We will review/assess student writing samples, look at achievement data and work on improvement plans. If there is time, we will continue work on the curriculum alignment. Mrs. Pruter will be taking a group of teachers from the Steering Committee to Stapleton next week to talk to their teachers about the improvement process they have been through for the last three years. The NeSA Writing Assessments are scheduled for the 29^th, 30^th and 31^st. Music and FFA have activities on the upcoming schedule as well.

ACTION ITEMS- CONSENT AGENDA- Richards moved, seconded by Brott, to approve the consent agenda consisting of the Approval of Minutes for December 10, 2012 Regular meeting, Approval of January Depreciation Fund claims of $22,863.00, and Approval of December General Fund claims of $195,126.83(payroll -$138,907.86  claims -$56,218.97). Voting yes: Rosno,  Anderjaska, Brott, B. Hill, Richards. Voting no: none.  Absent: E. Hill. Motion passed 5-0 with 1 absent.                       COMMITTEE APPOINTMENTS AND CHAIRS-It was discussed at the board workshop that more work would be done by committees with committee meetings taking place half an hour before the regular meeting as necessary.

Mr. Howard recommended combining some of the committees. President Anderjaska asked if anyone has committees they would like to be on:CURRICULUM/SCHOOL IMPROVEMENT/AMERICANISM/COMMUNICATIONS: Richards, B. Hill, Brott

FINANCE/NEGOTIATIONS: Anderjaska, Rosno, Richards    TRANSPORTATION/BUILDINGS AND GROUNDS: Rosno, Brott, E. Hill

OFFICIAL DEPOSITORY FOR THE DISTRICT-Rosno moved, seconded by Brott, that AmFirst be the official depository for the district. Voting yes: Anderjaska, Brott, B. Hill, Richards, Rosno. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

OFFICIAL NEWSPAPER FOR THE DISTRICT- Richards moved, seconded by B. Hill, that the Times Republican be the official newspaper of the district. Voting yes: Brott, B. Hill, Richards, Anderjaska. Voting no: Rosno. Absent: E. Hill. Motion passed 4-1 with 1 absent.

APPROVAL OF BUS ROUTE- There was some discussion as to how the policy is interpreted. Rosno moved, seconded by Anderjaska, to provide bus service “to the door” of the Tail Hole place. Discussion followed. Richards re-read the motion: Rosno moved, seconded by Anderjaska, to provide bus service “to the door” of the Tail Hole place.  Voting yes: Hill, Richards, Rosno, Anderjaska, Brott. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

APPROVE 2012-2013 TECHNOLOGY PLAN-Richards moved, seconded by Anderjaska, to approve the 2012-13 Technology Plan. Voting yes: Richards, Rosno, Anderjaska, Brott, B. Hill. Voting no: none. Absent: E. Hill Motion passed 5-0 with 1 absent.

APPROVE ROBERT’S RULE OF ORDER –Brott moved, seconded by Anderjaska, that we accept Roberts Rules of Order. Discussion followed. Voting yes: Richards, Rosno, Anderjaska, Brott, B. Hill. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

BOARD POLICY 1113-B. Hill moved, seconded by Brott, to change Board Policy 1113 so each patron would have three minutes and approve the first reading. Voting yes: Rosno, Anderjaska, Brott, B. Hill, Richards. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

BID FOR 2007 BUILDING EAVES REPAIR-Rosno moved, seconded by Richards, to accept the Arrowcraft bid. Voting yes: Anderjaska, Brott, B. Hill, Richards, Rosno. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

UNDERGROUND TANK INSPECTION BID- Rosno moved, seconded by Brott, to accept the bid from Northwest Tank Lining and Inspection.  Voting yes: Brott, B. Hill, Richards, Rosno, Anderjaska. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

ACCEPT LETTER OF RESIGNATION- President Anderjaksa read a letter of resignation from Staci Mark.  Rosno moved, seconded by B. Hill, to accept Staci Mark’s resignation and thank her for two years of service. Voting yes: B. Hill, Richards, Rosno, Anderjaska, Brott. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

SUPERINTENDENT CONTRACT- President Anderjaska would like to have discussion in executive session later so will go on with the rest of the meeting and come back to this item.

RATIFY OPTION ENROLLMENT-Rosno moved, seconded by Richards, to ratify the option enrolled student. Voting yes: Richards, Rosno, Anderjaska, Brott, B. Hill. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

DISCUSSION-EXTRA CURRICULAR ACTIVITIES & FORMATION OF COMMITTEE- Wauneta/Palisade would like to meet and discuss co-oping of some sports activities. Mr. Frecks commented on NSAA rules and forms and reminded the board that football is in the middle of a two-year cycle and the schools could petition the state for a change if needed. All other sports are on a year-by-year basis. Rosno, B. Hill and Brott will be on the committee to meet with the Wau-Pa board along with Mr. Frecks, Mr. Howard and Mrs. Pruter. Nothing will happen without parental input. Mr. Frecks did point out that we will not have enough boys for Jr. High football next year. SCHOOL SUBURBAN REPAIRS/REPLACEMENT-discussed above. President Anderjaska would like to open it up to bids for new and used Suburbans. STRATEGIC PLAN-Discussed during the workshop. The administration will begin the process of sharing ideas with the staff Wednesday.

INFORMATION ONLY-ESU 15 & 16 BOARD MEMBER WORKSHOP-Wednesday January 23 in North Platte

CORRESPONDENCE –Several thank you’s  were received from: Joyce Richter, Coopers, Mrs. Pruter, Mrs. Maucher, Bishops, Mary Gigax, Eric and KarmaJo Hill and family

FUTURE AGENDA ITEMS/OTHER-BOARD POLICIES REVIEW -INSURANCE RENEWAL-BOARD E-MAILS AND ELECTRONIC MEETINGS

EXECUTIVE SESSION-PERSONNEL

B. Hill moved, seconded by Richards, that we go into closed session to discuss negotiations with regard to the superintendent’s contract for the protection of the public’s interest. Voting yes: Richards, Rosno, Anderjaska, Brott, B. Hill. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent. The board entered executive session at 8:35 P.M.  The board came out of executive session at 9:10 P.M.

SUPERINTENDENT CONTRACT- Richards moved, seconded by Brott, to offer Mr. Howard a two-year contract with a base of $96,000.  Discussion followed. Richards re-read the motion. Richards moved, seconded by Brott, to offer Mr. Howard a two-year contract with a base of $96,000.  Voting yes: Richards, Anderjaska, Brott, B. Hill. Voting no: Rosno. Absent: E.Hill. Motion passed 4-1 with 1 absent.

Mr. Howard has ten business days to accept or decline the offer.

President Anderjaska adjourned the meeting AT 9:20 P.M.

The next regular scheduled meeting of the board of education will be February 11, 2013 at 7:00 P.M.

 Submitted by Marian Richards, Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.

HAYES CENTER PUBLIC SCHOOLS DISTRICT #079

BOARD WORK SESSION

JANUARY 14, 2013

1:30 P.M.

SWEARING IN OF BOARD MEMBERS-All Board members present were sworn in.

CALL TO ORDER: A Work Session for the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, January 14, 2013 in the Conference Room at the High School. Notice of the work session was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this work session was given in advance to all Board members.

ROLL CALL- President Anderjaska called the work session to order at 1:38 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill, Connie Brott and Marian Richards present. Eric Hill and Bob Rosno were absent. The Pledge of Allegiance was recited by those in attendance.

APPROVAL OF AGENDA- Richards moved, seconded by B. Hill, to approve the agenda. Voting yes: Anderjaska, Brott, B. Hill, Richards. Voting no: none. Absent: E. Hill, Rosno. Motion passed 4-0 with 2 absent.

Marcia Herring with the NASB led the session with several topics being discussed including: Developing Board member relations, Board/Superintendent relations, Team Building, Communication, Vision and Goal Setting.

Rosno arrived at 4:30 P.M.

Throughout the afternoon Ms. Herring stressed that board meetings are for promoting student achievement, other items should be handled at committee meetings or board work sessions. She gave ideas on better communication within the board, between the board and administration, between the board, administration and community and how to get the community more involved with the school. Marcia led a goal setting session where the board discussed having an annual board calendar to support decision making and improve student achievement; to design, appoint and adopt a board committee structure to support effective and timely decision making and improve student achievement; and to develop and implement a board self-assessment on an annual basis.

The Board took a recess from 5:25 until 5:35 then returned to a Strategic Planning session with the administration.  We looked at a DRAFT                Plan to identify priorities, discussed where we are as a district, and avenues for improvement.

President Anderjaska adjourned the workshop at 6:35 P.M.

Submitted by Marian Richards, Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.